UK - 0774 3703 574
SA - 087 8088006/7
This module has no cost and is provided as a base with all BlueBox Systems as a foundation module that supports the other modules.
Server-side software : Web-based (Zero Footprint Client)
Database Backend : MySql Database, Databackup and restoration functionality, Multiple database platform compatibility, Data import and exporting, ODBC connectivity
Integrity : Database integrity checking and automatic repair
Templates : HTML/CSS templates for all skins, pages and documents
Multi-Site : host unlimited domains and sub-domains within one system
Multi-Business Unit : Unlimited BU's and sub-BU's on one database
Multi-Currency : Unlimited currencies on one database with live exchange rates
User Management : Unlimited users and groups, Unlimited users (concurrent or otherwise)
Passwords and Security : Secure password management, optional MD5 encryption, with SSL support
Permissions : Granular user group level permissions for every class/method combination in the system. Per user password control, Per user defined access, Per function permissions
Menu Manager : Add/remove menu items as required per user, group or business unit
Dashboards and Widgets : Fully customisable screens, Personalised dashboards with customisable widgets for all users (staff, debtors, creditors etc.)
Tasks : Log tasks and respond to requests within a simple widget-style interface
Import/Export to Excel : Each module includes a data to CSV export/import filter
Barcode Printing : Produces barcodes in almost all standard formats automatically
Barcode Scanning : Supports scanning of barcodes via in-line scanner hardware
RFID Scanning : Supports RFID input via inline RFID reader hardware
Search : Full system searchability
Auditability : Full system auditability
E-commerce enabled : Web ready for integrated shopping cart and payment gateways
Updates : Remote code and module updates
Online Support : Remote online support enabled
This module is used for advanced communication via email/text/sms/print merge methods. It has various advanced automated functions which allow for triggering of various forms of comunication at key stages in each business process.
System Email : Uses SMTP server (configurable to your choice) for system-based emails
Bulk Email : Uses SMTP server or integartes with various online bulk email service providers
Alert Event Notification : System event communication triggers (E-mail, SMS or fax on event)
Newsletters : Sends newsletters (pages or content items) to user groups off the system
Newsletter reporting : Generates statistics on send vs opened; total queued; failed; bounced; unsubscribed
Surveys : Create and reward customer surveys
Campaigns : Simple Campaign Management, Campaign Types (Adverts, Shows, Mailshots, Press Releases), Descriptions, Date ranges.
The ePOS module functions as part of the Sales module and is a fully functional browser-based Point of Sale solution. It uses offline caching to allow trading 'offline' and syncronises sales to the server as and when a connection is available.
Web-Based : Requires no POS software to be installed, running in your browser.
Off-Line Mode : 100% availability, even when the internet connection is not available.
Sales Module Integration : Full backend synchronisation and reporting
Payment Types : Multiple payment / tender types; Mixed payment; Vouchers; Account sales
Stock Types : Default / Common stock types with quick links; Stock / Nonstock;
Suggested items : Link suggested items to sale items
Swap Outs and Order Building : order choices prompted for configuable items.
Size/Colour/Style: 3-way matrix of product variations available.
Security : User login / logoff and cashier permissions; Lockdown
Cash Management : Cashup and closeout, Float management
Till Management : Cashier and till tracking
Barcoding : Full barcode compatability
Credit Management : Credit notes and refunds; Discounts; Refund Vouchers
Gifts : Gift Vouchers, Gift Receipts
Loyalty Integration : Add members, issue points, view accounts
Stock Conrol : Stock count, stock view
Item Master : Create / Edit items/sku codes
Reports : Sales by day/hour/product/customer; Session summary; Stock; Loyalty.
Sale Pass-on : Pass on a sale to another till (ie drive through).
The Financial Accounting Module functions in conjunction with the Sales, Procurement, Inventory and Manufacturing modules, underpinning them as a finacial framework.
Debtors and Creditors Management : Accounts payable and Accounts receivable, Payment and credit note management, Unlimited age analysis
General ledger
Cash book management : Unlimited cashbooks
Unlimited bank accounts
Balance sheets
Income statement
Budget control
Financial reporting
Financial statements
Financial documentation linking
Drill down functionality
Exporting and importing
Flexible financial period processing
Unlimited tax types
Unlimited currencies : Currency independence, International currency trading, all one database with live exchange rates
Human Resources Management
Payroll : Simple fully configurable payroll module
Staff loans :
Employment equity reporting :
Task management : Task and Ticket management
Time and attendance system : Simple T&A
Staff Address books
Global, grouped and personal calenders
Leave application processing : Simple and advanced leave management
Resource booking :
Intranet : Staff Intranet
Company Calendar :
The Inventory Module is one of the BlueBox core ERP modules, working in conjunction with the Procurement, Sales, Manufacturing and Financial Accounting Modules. It is designed to simplify the work of stock handling and enable easy management of the inventory process flow.
Inventory control :
Live stock control and reporting
Warehouse management
Inventory cost control
Mutiple warehouses and bins
Multi-site and multi-business
Unlimited inventory items
Stock movement
Pickslips, packslips, GRNs and delivery notes
Stock take
Preferred suppliers
Associated inventory images
Multiple units of measure
Stock type sizes and variations (eg. Colour, size,flavour etc.)
Split stock
Make stock
Kitting
Take inventory snapshots
Control inventory using barcode or RFID scanners
Min/max/reorder stock levels by bin location or branch
Bin to bin stock flow (eg. high rise to low bin movement)
Serial numbering
Pricing control with unlimited price lists
Despatch and delivery
Prioritisation technology
Route planning
Shipment (Full and partial)
Proof of delivery
PC/IT Asset management
Automated PC tracking
Fleet asset management
Generic asset management
Depreciation
Maintenance management
Full POS integratability
Vouchers
Integrated E-commerce
Market Segmentation
Integrated Communications (SMS, Newsletter, E-mail etc.)
Client file
Fully dashboarded controls
Built in Kiosk functionality
Fully customisable kiosk screens
Polling, Surveys and Market Research
Points redemption
Cross selling
Brand Marketing
Discounts
Full Customer Access
Full website integration
Competitions
The Manufacturing Module is one of the BlueBox core ERP modules, working in conjunction with the Inventory, Sales, Procurement and Financial Accounting Modules. It is designed to simplify the work of production managers and enable easy management of the manufacturing process.
Works orders
Simple and complex bills of materials
Unlimited BOMs
Unlimited BOM components
Associated BOM images
Forecasting manufacture
Supply planning
Job scheduling
Costing (Direct, indirect and cost allocation)
Workflow management
Service and repair orders
Basic manufacturing requirement planning (MRP)
Advanced manufacturing requirements planning (MRP2)
Process, Lean, Discrete, Flow and Hybrid Manufacturing
Campaign Management :
Sales Pipeline Management :
Customer Loyalty :
The Multilevel Marketing Module (MLM) is one of our vertical modules. Hinging on the Sales and Finacial Modules, this module provides networking organisations with a powerful platform for the management of multilevel marketing businesses.
Member specific pages : Members have their own site template page for members
Integration : integrates with other systems such as payment gateways
MLM member area : Member profile maintenance, view sales, commissions, referral information, genealogy reports and filters, handling of online member enrolments, prospects etc.
Central Member Dashboard : News feeds, general reporting and other widgets.
MLM admin back office : Top Networkers, Introducers / Sponsors; Transaction History, Upline, Downline by member, Bonuses reports; Reversed Payments; Late Payments; Innactive members; Dormant Members, Bonus Management, Batch File Management for Billing and Payment, Billing Management, Payment Management; Member Levels Management, Member Types Management; Member Management; Member Search; IT3 Management.
Multiple bonus types : Multiple component compensation plan consisting of once off once off Fast Start Quick Bonuses, Recurring Quick Bonuses, Monthly Smart Line Residual Commissions , Banked Position matrix extensions and further Pool Bonuses as well as a founder member element.
Notifications Management : Automated sms and email marketing facilities.
Process System Dashboard :
Document process flow management :
Form creation and data storage per step :
Automated document creation (PDF/email/sms) per step :
Process resumption and archiving :
The Procurement Module is one of the BlueBox core ERP modules, working in conjunction with the Inventory, Sales, Manufacturing and Financial Accounting Modules. It is designed to simplify the work of organisational buyers and enable easy management of the procurement process.
Accounts payable functionality : Creditors process
Unlimited Creditors : Unlimited suppliers and supplier categories
Supplier relationship management : Simple and advanced supplier file management; Address book and contact management
Procurement Dashboards: Inventory replenishment dashboard, Backorder report / dashboard
Buyer management : Buyers guides, Buying budgets, Buyers reports
Pricing control : With unlimited price lists
E-commerce enabled : Supplier login enbaled
RFQ : Request for quote, RFQ Tracking,
IPR : Internal procurement processes, Internal purchase requests (IPR), IPR Tracking
Reporting : Supplier turnaround reports, Supplier profitability reports, Buyers profitability reports, Product price variance reports
Creditors days ratios and age analysis
Procurement automation : Automatic purchase order creation, Automatic stock replenishment, Optional auto-receiving
Order process management : Custom procurement document process configuration
Financial documentation linking (PO-GRN-Supplier Invoice-etc.)
Stock returns management : Customer stock tracking and returns management functionality
MRP : Manufacturing Requirements Planning Calculations, MRP 2
This module is used for advanced web publishing using a variety of publishing oriented web features and functions independantly or in conjunction with any other BlueBox module.
Content Management System (CMS) : Content items and Categories, Content Permissions, Content Calendar, Automatic content activation and expiry
Document Management : Permission based document and file management
Galleries : Data Gallery Manager, Flash Gallery and Banner Manager
Menu Manager : Viewer configuration of menu items
Page Templates : Custom creation and modification of page templates
E-commerce enabled : Shopping Cart and payment gateway integration
Forms : Forms Management
Surveys : Publish and monitor website user polls and surveys
Webstats : BlueBox's answer to statistics enabling a daily push of detailed website visitor activity
The Quality Module enables the setting of standards for various categorised parts of a business, and cyclically reviewing and auditing these and the management of actions developed to correct errors or inefficiencies.
Quality Assurance : Setting standards by category, cyclical review and auditing
Quality Control : Linked audit processes and QA corrective actions. Audit categories per department or zone, per unit, subgroup or audit cluster for either items or processes.
Auditables list : Numerically ordered lists of items/processes that require auditing within specific sub-groups
Auditable indicators : Cyclical indicators which determine review and auditing periods and frequency
Status dashboard : Calander grid which uses colours to indicate when reviews/audits are due, and their status
User Management : Auditables have groups associated with them, one is the 'owners' (ie the dept head/s) and the other group is the 'auditors'
Risk Assessments : Generates risk assessments with hazards and controls
Audit reports : Report generator allows you to pull audit summary and detail reports
Integrated communication : Main dashboard triggers audit reminder emails to owners and auditors on upcoming and overdue audits.
Off email result links : One-click link off emails to capture the audit/review results.
3rd party actions off audits : Auditors can create on-the-fly auidtable-actions for 3rd parties to handle, and sign off
Built in reminders - These 'action items' also have email reminders, and their own small alerting function built into the dashboard.
This module has been developed to enable and facilitate the development of a variety of reports and filters, both standard and bespoke, in a variety of formats. The Reporting Module integrates with all other BlueBox modules.
Digital Dashboards : Live fully customisable digital dashboards (Configured or custom)
Management information systems : Turning data into information. Role oriented reporting
Integration solutions : Reporting on data drawn from both the BlueBox platform and other ODBC compliant systems
Reporting solutions : Build bespoke reporting, dashboards, filters, etc.
Multiple format reporting : Reporting outputs using web, e-mail, sms, etc.
Graphical data reporting : Graphs, Dials, Counters etc.
Data import and exporting : Standard csv importing and exporting.
Output : Export reports to other applications (eg MS Excel)
The Reservations Module is suitable for any organisation requiring a room or venue based booking solution that has a built in and fully integrated invoicing, payments, accounts and inventory system. This module integrates with both the Inventory and Financial Accounting Modules and the ePOS Module.
Scalability : Multi-Room, Multi Site, Multi Venue, Unlimited number of rooms, venues, users and customers
Central reservations : Natively web-based solution allows for centralised reservation management
Occupancy management : Occupancy Chart or Reservations Grid
Venue management : On-the-fly viewing, booking, editing and transactional processing
Debtors management : Mid, Pre and Post-Reservation Product/Service Sales (Bar, Meals and Tours etc)
ePOS Integration : Inetgrates seamlessly with ePOS for cash, account sales for venue, bar, restaurant or shop management.
Dodument Templates : Customise templetes for Invoices, Pending and Confirmed Letters
Booking Communication : Pending / Confirmed Booking Letters auto-generated & ready to print, fax or e-mail from system
Tour Operator/Travel Agent Invoicing
Reservation Reporting : Split revenues between room rates and other costs for effective reporting. Customer Categorisation for effective reporting
Levy Management : Tourism Levy incorporated
Consolidated Billing : Multiple bookings under one client with consolidated billing
The Sales Module is one of the BlueBox core ERP modules, providing the basis for a number of sales oeriented solutions and flexibly handly every type of sales environment from ePOS to account sales and ecommerce oriented solutions.
Unlimited Customers : The customer master allows for the addition of as many customers as needed and unlimited customer categories
Unlimited Items : The item master allows for the addition of an unlimited number of items.
Sales Orders : A variety of sale types such as cash or account sales, the system alos allows for online sales and Point of sale (ePOS), E-commerce functionality
Invoicing : Invoicing and pro-forma invoicing, Repeat invoicing and contracts, Postdated and recurring transactions
Financial documentation linking : Document process linking eg quote-order-invoice-etc.
Accounts Receivable : Debtors days ratios and age analysis
Sales pipeline management : Lead management, Sales probability tracking, Sales forecasting, Quote to Sales Order
CRM : Customer relationship management is a built in part of the Sales Module, Client service management, Call center management, Ticket management, Simple customer file management, Address book and contact management, Integrated customer file integration log (e-mail, fax, SMS); Customer specific pricelists
Newsletters and polling
Campaign management : Campaign pricing
Sales Team Management : Sales team performance management; Sales territoty (location) rep allocation and reporting; Live commission calculation; Sales policy file management; Multi-tiered commission calculation; Flexible commission structures
BlueBox Base Module